The record-keeping shelf · via Amazon.co.uk
Scanners & digital records
Scanning paper records gives you a backup, and makes it easier to keep digital records if Making Tax Digital applies to you.
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Portable document scanner
A compact scanner for receipts and statements as they arrive, so nothing fades or goes missing.
What to look for
- Saves to PDF
- Works with your computer’s operating system
- Handles small receipts
Name files with the date and what they are, and keep them in a folder per tax year.
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Desktop document scanner (double-sided)
For larger batches — a year’s statements or a box of old records — a scanner with a document feeder saves hours.
What to look for
- Automatic document feeder
- Double-sided (duplex) scanning
- Searchable PDF output
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External drive for backups
A second copy of your scanned records and spreadsheets, kept separately from your computer.
What to look for
- Enough capacity for scans and photos
- Encryption if it holds personal financial records
Keep the evidence behind a carried-forward loss until the loss is used up — see records and evidence.
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Label maker
Clear labels on files and boxes — "2026/27 — shares", "2026/27 — rental" — make records quick to find.
What to look for
- Tape widths that suit file spines
- Easy-to-find replacement tapes
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